Monitoring and Controlling Process in Project Management

Question: provide a detailed explanation reviewing how the knowledge gained in this course provided you with an understanding of an important face of a critical component of project management: monitoring and controlling the project during execution. How would you define successfully monitoring and controlling a project? What challenges do project managers face during monitoring and controlling? This paper will serves as the foundation for your discussion with your course instructor and possibly other students in Part 2 of this assignment. Answer: Meaning of Monitoring and Controlling Process in Project Management: Monitoring and Controlling method in the project management help the manager of the project to track the progression of the project. The main goals of monitoring and controlling the project are to measure the performance of the project and to track the progression of the project. With the help of monitoring and controlling technique, the manager of the project can manage the changes of the project and can also verify the workers. The monitoring and controlling of project help the management to verify the performance of the project (Heagney, 2012). This technique will also help the manager of the project to measure the quality of their performance. The management can make deliverables for the project to use the deliverables as a guideline of the project. This guideline helps the manager to track the progression of the project and can also measure the quality of the performance to execute the project plan. Monitoring the project and controlling the project can help the manager and the management people of the project to identify the risk factors involved in the project. With the help of this technique, the manager of the project can reduce all the risk factors involved in the project (Holzmann, 2013). The monitoring technique helps the management of the project to understand the costs required to complete the project, the risks factors involved in the project. The management can align the objectives of the business. The deliverables of the project present the status of the project to understand the progression report of the project. Fig 1: Monitoring and Controlling Process Sources: (Huemann, 2013) The controlling process of the project helps the manager of the projects to implement their plans to complete the project. The management of the project and the managers of the project develop a plan for the project and after developing the plan for the project, the manager tries to implement the plan during execution of the project (Huemann, 2013). While executing the plan in the progression of the project, the managers need to control their employees to perform better to complete the project in time. Monitoring technique and the controlling technique is an important technique to complete the project by maintaining the quality of the project. In each and every stage of the project completion process, the managers of the project should monitor the progress of the project and control the project to complete their work in time. The managers of the project use Key Performance Indicator to measure the progress the project and to track the progression of the project work (Indelicato, 2013). The key performance also helps the manager of the project to identify the risks factors involved in the project and also helps the manager to reduce the risks factors involved in the project. The main purpose of using the key performance indicator in the project is to maintain the project quality and to control the checkpoints of the projects. The key performance indicators also help to forecast the views of the projects outcomes. The Challenges Faced by the Manager of the Project during Monitoring and Controlling: Challenges Purpose Key Performance Indicator The key performance indicator helps to measure the progress the project and to track the progression of the project work. The key performance also helps the manager of the project to identify the risks factors involved in the project and also helps the manager to reduce the risks factors involved in the project (Levin, 2013). This technique helps to identify the problems but cannot explain the problems and challenges present in the project. Risk Management While working on the project, the project manager has faced lots of challenges. The vital challenges faced by the manager are the risk involved in the project. The risk involved is cost factors, the time management, and the resources. Sometimes the managers of the project have observed that there is the lack of resources to complete the project. The estimated budget has crossed the baseline and needed more money to complete the project. Due to lack of resources, the project may not be completed on time so the management of the project should generate more funds for the project to buy more resources to complete the project in time (Martinsuo, 2013). Post project challenges Due to lack of resources, the project may not be completed on time so the management of the project should generate more funds for the project to buy more resources to complete the project in time. Reference List: Heagney, J. (2012). Fundamentals of project management. New York: American Management Association. Holzmann, V. (2013). A meta-analysis of brokering knowledge in project management. International Journal Of Project Management, 31(1), 2-13. doi:10.1016/j.ijproman.2012.05.002 Huemann, M. (2013). Excellent research to move project management forward. International Journal Of Project Management, 31(1), 161-163. doi:10.1016/j.ijproman.2012.10.002 Indelicato, G. (2013). Total Quality Management for Project Management. Proj Mgmt Jrnl, 44(4), e1-e1. doi:10.1002/pmj.21351 Levin, G. (2013). Project Management for Non-Project Managers. Proj Mgmt Jrnl, 44(5), e2-e2. doi:10.1002/pmj.21362 Martinsuo, M. (2013). Project portfolio management in practice and in context. International Journal Of Project Management, 31(6), 794-803. doi:10.1016/j.ijproman.2012.10.013